Privacy Policy

The policy:
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  • This policy explains how and why Keynsham Cricket Club ("KCC") collects personal information about our members, coaches, and volunteers. 
  • KCC will always comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 1998 (DPA).. For the purposes of GDPR and the DPA, Keynsham Cricket Club will be the Data Controller of individual's personal data. 
  • We reserve the right to alter, update or change this policy at any time and without prior notice. The latest version of this policy will always be published on keynshamcricket.com. 
  • For general information on GDPR, the DPA and your rights as a data subject please see the Information Commissioner's website at www.ico.gov.uk.

Data we collect:
Category
Purpose
Legal Basis
Name, date of birth, address, email, phone number of senior members.
Managing KCC membership by the main committee, administering of selection and registration for league cricket by the cricket committee.
Performing the legitimate interests of KCC and fulfilling the club's contract with members.
Name, date of birth of junior members
Managing KCC junior membership by the junior committee.
​Performing the legitimate interests of KCC and fulfilling the club's contract with junior members.
Medical and disability information about junior members
To ensure reasonable adjustments can be made to allow all junior members to take part and to ensure team managers and coaches are aware of any medical issues that may arise.
Protecting the vital interests of junior members
​Name, address, email, phone number of junior members' parents / carers.
Ensuring managers and coaches have emergency contact details for juniors players and to administer selection for junior fixtures. 
Performing the legitimate interests of KCC and protecting the vital interests of junior members.
Filming and / or photographing junior members
To support effective coaching or for use in promotional materials for KCC.
Where consented to by an appropriate parent or carer. 
Name, address, email, phone number of junior coaches, managers and other volunteers
Managing the junior section of KCC by the junior committee
Performing the legitimate interest of KCC in running a junior section. 
Name, email address and phone number of main committee members
Publishing on club website and other promotional materials. Sharing with league and administrative bodies
Performing the legitimate interests of KCC and promoting the club.
Name, address, email and phone number of 250 club members
Managing the 250 club by the 250 club manager
Performing the legitimate interest of KCC and fulfilling our contract with 250 club members. 
Your rights:

You have the right to:
  • access your personal data
  • be provided with information about how your data is processed
  • have personal data corrected
  • have personal data erased (in some circumstances)
  • object or to restrict how personal data is used
  • have personal data transferred to you or another entity (in some circumstances)
  • object to automated decision making
  • raise concerns or complaints about the use of your personal data with the Information Commisisoner: www.ico.org.uk, Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Our commitment:
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  • KCC will apply proportional controls and security standards to protect personal data and guard against unauthorised access, alteration, loss, misappropriation or destruction. 
  • We will provide timely notification to you in the event of any breach of your personal data.
  • We will not transfer your data outside of the E.U. without your consent.
  • We will never sell your personal data or share it with third parties except in circumstances described by this policy or where we are required to do so by law. 
  • Records will be reviewed regularly to determine where we are still entitled to process personal data. 
  • No personal data will be retained longer than necessary and will be securely destroyed at the point it is no longer required to meet either the legitimate, contractual or legal interests of KCC.
  • Where a third party has been engaged to conduct services on behalf of KCC that requires the sharing of personal data, only the minimum required to carry out the services will be shared and a contract will be put in place to give assurances that the data processor will apply appropriate controls and protections to the data.

Further information:
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  • KCC's Data Protection Manager is Joe Tarring and he can be contacted via keynshamcricket@gmail.com